Undersecretaries Assistant Secretaries Bureau and Tool Manager Regional Directors Facilities Department Superintendents Consumer Elementary and Additional Universities Mind Others Anxious

1. The Department of Education (DepEd) fears the confined Pointers from the shift of students’ class data, which determines typical operations and methodologies in the ask, and release of learners’ kind 137 (Permanent report) and Form 138 (state cards) in every community colleges across the country.

2. This approach is designed to make sure the soft and effective asking for and issuing of learners’ class data without inconveniencing the learners and mother.

3. All DepEd commands and other associated issuances, rules, and arrangements, which can be inconsistent with this strategy, is hereby repealed, rescinded, or improved properly.



I. Rationale

There’s two standard faculty files that reveal the learner’s shape and scholastic and extra-curricular standings: kind 137, known as the fixed report, which contains the learner’s page and historical scholastic tape, and version 138 or even the Report cards which ultimately shows the scholastic abilities of a learner in a given university spring. DepEd Purchase No. 8, s. 2015, the class room test strategy, provided the principles to the expertise being included in techniques 137 and 138.

Kind 138 is released to levels 1 to 10 learners every grading time while levels 11 to 12 will receive they every stop semester. After the college season, kind 138 happens to be a required post for a learner enroll to another location rank levels while it also indicates the learner’s advertising status. But then, faculty bodies ask for the release of version 137 of levels 1 to 12 students whom exchange to a new university or transition from basic to alternate.

Through the lack of certain standards, the whole process of requesting and issuing of established college lists of students may differ per school. This insurance shall develop the processes getting used from class in controlling the learner’s college documentation if learners enlist, pass universities, and ask for relevant records for any other related use.

II. Setting for the Plan

This Order is designed to create regular operations and protocols inside inquire and release of learners’ kind 137 (long lasting history) and kind 138 (document cards) in total colleges and education department practices (SDOs) nationwide.

III. Concise Explanation Of Provisions

  1. Form 137 (long lasting history) – long-lasting university student report displaying the historic scholastic and co-curricular record of this student
  2. Version 138 (state credit) – post showing the scholastic results of a student in a given class annum
  3. Acquiring Faculty – the college asking for your long-lasting reports of a moving learner
  4. Coming class – the institution publishing the lasting reports of a moving student

IV. Strategy Statement

The Department hereby build the regular tasks and methods in asking for and releasing of learner’s university registers. This procedure sticks to the DepEd’s sight, quest and fundamental worth and subscribes to the axioms of:

a. absolutely free, high quality basic knowledge;

b. visibility and accountability;

c. availability and prompt release of learners’ faculty lists; and

d. protection and confidentiality of students’ lists.

Guidelines on Learner’s Faculty Lists

This strategy defines the conventional methodologies during the shift of students’ school information. This insurance policy highlights the functions in seeking the permanent class lists (version 137) for an effective shift of files without inconveniencing the parents as well as the learners.

To ensure the reliable release and exchange of learners’ school record, these will be followed:

a. The shift of registers of learners need to be made easy and rapid without encumbering the learners and people. However, this should perhaps not jeopardize the confidentiality and security of university documents.

b. obtaining educational institutions shall protected all long-term reports (version 137) of incoming learners ahead of the close of 1st grading stage. For transferred-in students throughout the class spring, pass of papers will be attached thirty days (30) within the first-day of faculty work.

c. Learners and/or their folks or parent usually are not permitted to hand-carry the Permanent lists (Form 137) towards obtaining faculty.

d. In the instance of unavailability of kind 137 because instances beyond our very own regulation, the Report on deals (Faculty kind 5) can be employed as replacement, you’ll find on institutions section workplace (SDO).

age. The student Ideas method (LIS) shall be utilized as system in consult and release of learner school records; thus the deal shall totally staying within obtaining and originating educational institutions just.

These procedures needs to be implemented to enable the request and release procedures:

A. School-to-School Exchange of Type 137

The bulk of deals on transport of learner’s college report normally arise during enrolment stage and after the orifice of classes. To help the soft and quick transport of information, the flowchart below describes the entire process of inquire and launch of learners’ kind 137between the receiving faculty and coming university;